project management Architect's design and planning process

Project Management

As Designer and Lead Consultant, we sit at the core of the project team.  From inception through to handover, we have vision across the whole spectrum of the build process and our skillsets place us in the most advantageous position to act as Project Manager.  We pride ourselves as an RIBA Chartered Practice on placing as much emphasis on the technical and management aspects of a building’s procurement as we do the house design itself.

We take the Client’s budget and programme extremely seriously and will give shape to the project goals right from inception.  From the initiation and planning stages through to the execution of the works on site, we monitor key targets and key milestones to ensure the proposals are developing in line with the Client’s brief.

We see it as a critical role to ensure the project is controlled carefully and work together with a trusted pool of consultants with whom we have successfully delivered many projects together.  Our communication and administrative skills ensure that the team move forward together and that the Client is included intimately within the process.

Finally, we see motivation as the glue which binds the team together.  We recognise we are a service provider and our informal but professional style ensures the whole team takes ownership of the project deliver for our clients.

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RIBA Work Stages

RIBA Stage 0: Strategic Definition

This is essentially our first contact with you. We will visit Site and listen to initial briefing, define the budget and program targets. We'll advise you of your Health & Safety duties and the need for services by other consultants or specialists. Finally, we'll summarise the scope of work and submit a fee proposal for your approval.

RIBA Stage 1: Preparation & Brief

Once we've defined the scope of our service and brief we'll get going in earnest. During these early stages we'll draw together the site & building surveys, project consultants and identify the key site constraints. Once we've completed a site analysis we will sketch and present our first feasibility study to you.

RIBA Stage 2: Concept Design (pre-application)

Having presented our initial response to your brief and site, we'll present further proposals at a series of face-to-face meetings in order to evolve the design and brief. At the same time, we'll appoint a Q.S. to prepare the Cost Plan to ensure the designs are evolving in line with your budget. Once we arrive at a coherent design proposal we will make a submission as part of an application for ‘pre-application’ guidance to the Local Authority.

RIBA Stage 3: Developed Design (Planning Application)

Upon receipt of the pre-application guidance, we will report back to you. We may need to adjust the proposals to ensure the best chance of success of consent. Equally, we will negotiate with the Local Authority to steer an agreeable way forward. Thereafter we will complete our application drawings, pull together all necessary consultant reports and submit an application for planning permission.

RIBA Stage 4: Technical Design (Building Regulations)

Once planning consent is secure we embark upon the preparation of the construction drawings and specification package. We will draw together the design team and progress this package together with you and the Quantity Surveyor to ensure the cost targets are met. This information is used to both discharge the Building Regulations as well as tender competitively with Principle Contractors.

RIBA Stages 5 & 6: Works on Site & Completion

We will appoint the successful contractor and administer the contract on site. We chair regular site meetings, inspect the works whilst issuing Certificates and Instructions as necessary to ensure the smooth progress of works on site. Together with the Q.S. we monitor the cost impact of variations and assess the contractor’s progress against contract program.